AI for estate and letting agents that works across your whole branch, and keeps you in control
Opafex reads your agency software, inbox and documents into one memory. It turns plain English into vendor updates, chasing and applicant follow-ups for sign-off.
What it takes off your plate
- Sales progression, chased before it stalls
- It watches the chain and drafts chasers to solicitors, lenders and the other side.
It writes the vendor update from what moved and queues it for your approval. - The whole branch, at a glance
- A manager's cockpit shows what no negotiator can hold.
It flags offers awaiting a reply, tenancies ending, certificates expiring and repairs left open. - Hours back, every negotiator, every week
- Viewing follow-ups, applicant matching and listing drafts happen before the negotiator sits down.
More instructions worked, same headcount, without changing the systems you run on. - Secure capture from applicants, tenants and landlords
- Describe a mini-app for applicant registration, tenancy applications, photo repair reports or landlord instructions.
Send a one-time code; records land as structured data, encrypted to your key.
Built for a regulated practice
- Grounded in your evidence
- It answers from your files and correspondence, and cites the source.
A listing draft contains only what the file supports; it catches unbacked claims. - Nothing fire-and-forget
- Anything reaching vendors, landlords or applicants becomes a proposal to approve, edit or reject.
The platform risk-classifies and logs every action. - Private by default, per negotiator
- Each negotiator's agent sees only that negotiator's applicants, instructions and files.
One branch never reaches another's agent; you decide what the agency shares. - Your keys, your data
- Bring your own model keys, encrypted at rest.
A private deployment keeps client and tenant data in your database, no shared-provider fallback.
Questions firms like yours ask
Is an AI receptionist worth it?
A missed call is often a lost job. An AI receptionist can catch it, if you trial it on missed calls first.
What should a small business automate first?
The hard part is knowing what to use AI for, not the setup. A one-week tally and three tests answer it.
Does a small business need an AI policy?
If anyone on your team uses AI for work, you need one page of rules. Here is a template sized for a small firm.
Common questions
Do we have to replace our agency software?
No.
Opafex is a layer across your sales and lettings software, inbox and documents.
It acts through them and replaces nothing.
Is vendor, landlord and tenant data kept safe?
Yes.
Agents stay sealed per negotiator and anything outbound needs your approval.
The platform logs every action; bring your own keys or deploy privately.
Could it invent a detail in a vendor update?
The design prevents it.
Answers cite their source in your files.
The platform catches unsupported claims and re-reads every write to confirm it happened.
How do tenants and applicants send information?
Through secure mini-apps you build by describing them.
Think tenancy applications, repair reports with photos and landlord instructions.
Send a one-time code; records arrive as structured data, encrypted to your key.
See it on your own practice
Book a walkthrough
We will show how an Opafex agent runs across your systems.
You see what it takes off your plate first.